We all need transcription services. It is the demand of every business may it be a product consumer, medical practice, or legal service. At one point or another, we find ourselves looking for a professional transcription service provider. To generate content, to get a specific quote from an important interview, to make a record of meetings or conferences, or to keep detailed written documents for future reference, we need transcription services. To get the best transcription service provider, you need to know about your requirements and limitations. What is your budget? How much time do you have for a daily transcript? Are you willing to compromise on quality in favor of quantity? All these questions will direct you to your desired transcription service provider. Even though every business has its own rules and requirements but few common features are found in all the professional transcription service providers. Every professional transcription company has its own strengths and weaknesses. Going through their official pages will give you a fair idea of what these are. In addition, you can send an inquiry for specifics like data security, availability of automatic speech recognition programs, or transcription service for a foreign language. Before selecting a transcription service keep these points in mind
Why is Transcription Important?
Quality and Quantity
The first order of a business is its quality. Assess the quality of services being offered before making a decision. 99% accuracy rate is essential for reliable transcripts of audio and video files. If a transcription company advertises accurate transcripts and handling of high volume content, then go through their previous work to verify their claims. For example, GMR transcription services provide high-quality text transcription with affordable prices in a transparent working method.
Transcribing content is a tedious task. It requires a lot of time and effort. Between MP3 audio playback, setting up the correct formatting, concentrating over the background noise, laboring on every single word, multiple repeats, and revisions, transcription of audio and video files is difficult, time-consuming, and laborious. Transcription service providers offer multiple transcription methods. Automatic transcriptions are the best way to handle heavy projects with multiple audio and video files. Voice recognition software or audio transcription service also aids in transcribing the text. Human transcription services though take more time but are more accurate and error-free than automatic services. Take a thorough look at your project before opting a transcription service.
Phone Call Transcription Services
Sometimes transcription service providers give a complex price structure for their services. Make sure that you understand what you are paying for. Some services like medical transcription services providers often provide a combined price structure for multiple services. Other professional transcriptionists can add costs with add-ons like fast turnaround time, video transcription services, more than one file formats, etc. Variable services charge more and sometimes with all the offers and add-ons it becomes difficult to understand what you are paying for.
Many transcription services charge per audio minute. Costs can add up quickly if your desired time is less, or for verbatim files, meeting dictation, or poor quality audio files. Some services offer excellent turnaround time at a higher price. If you are looking for high quality written text then look for a service that offers a monthly subscription to save both time and money and gives you a better verbatim transcript. It is always better to look for transcription services before time to get accurate content at the desired time. Few services also offer discount packages to the early birds.
Some transcription services like to push incredibly cheap per-minute rates with quick turnaround times. However, the important thing is their ability to deliver on the said promises. If you go for the cheapest option instead of competitive prices, you may end up paying for a transcription work lacking in quality and consistency. The viable option is to go for the best service offering affordable transcription service with quality results that gives your work the best value.
Revise and Edit
Whichever service you choose, you will need to correct some portion of your transcript. For this, some automatic services offer a built-in editor or a digital recorder for making final changes and revisions to the document before uploading it on servers like Google Drive or exporting it. Human-based transcription services also offer a limited option for the revision and editing of the document. For healthcare providers, the revise and edit services of a medical transcriptionist are invaluable. As the heavy audio files contain a ton of sensitive and important information, the possibility of errors is daunting. The multiple revisions of the text ensure error-free and accurate content for the medical services. It is good to go to a service that provides the revise and edit option in the text file. It will save you money in hiring another service for the revision or edit later on or will save you time and effort if you try to do it yourself.
As professional transcribers often deal with sensitive and confidential information like personal information, important business meetings, audio recordings, or focus group discussions, confidentiality is imperative. Such a quality will ensure the safety of your data contained in your audio recordings and other video records and prevent the leakage of any sensitive information. Transcription services having ISO Information Security Certification are the safest option.
Before making a decision, do thorough market research and find focus groups. Some companies offer mobile apps for their automatic transcription services making access easier. Compare prices and services of companies and make an informed decision. Tools like artificial intelligence, keyboard shortcuts, foot pedals ensure great accuracy and are market competitive. Although some service providers charge more for poor audio quality and hours of recordings as it makes for a difficult transcription project, it is always recommended to go for professional service for accurate results.
A professional team of the best transcribers will make your life easy. Go for a company that employs trained analysts and subject matter experts. A good human transcription service or an automatic transcription service managed by professionals eliminates background noise, reduces turnaround time, and highly accurate daily transcriptions. Their experience enables them to pick on the nuances of transcription such as dialects, slang, colloquialisms, and other cultural specifics, improving the overall content quality.
High Volume Content
Some service providers offer bulk transcription services for a work large volume like legal transcription or medical services. If you have sizable audio transcription projects then go for a service provider who can handle your work with a quick turnaround time to avoid errors. Services having automatic transcription facilities, software like an express scribe, voice recognition software, text editor and other audio transcription tools are your foot pedal with big projects
Another important factor to consider when choosing a transcription service provider is their reliability and commitment to their assurances. Transcription services providers have customer services that take care of clients queries and confusions. Good customer service reflects a company’s interest in its customers’ needs. Transcription companies in the United States like GMR transcription services offer great customer care experience with reliable and high-quality results. Successful companies also invite potential customers to have a look at examples of their previous work to see their quality, efficiency, and commitment level for themselves. In addition, customers can also read the referrals and testimonials on their website, as well as on third-party sites.